HPAE Representation at the Convention

Election of Delegates / Alternates:

Delegates and/or alternates to the convention from a local shall be elected by secret ballot. Members of each local must be given a suitable opportunity to nominate candidates for the position of delegate and alternate.

Notice of the right to make nominations and notice of the election may be combined in
one notice. Election of delegates to take place no later than thirty (30) days [September 7]
prior to the start of the convention. The results of the election must be published and the
ballots kept for one (1) year.

Delegate / Alternate Lists:

Each local chairperson must send to the HPAE office a list of all elected delegates and alternates no later than thirty (30) days prior [September 7] to the opening date of the convention. Only delegates and alternates on this list shall be registered and seated at the convention.

Eligibility:

All members have an equal opportunity to become a delegate to the convention as long as they are a member in good standing in accordance with Article IV of the HPAE Constitution and Bylaws.

Delegate Entitlement:

A Local and Retiree chapter shall be entitled to up to two (2) delegates for the first thirty (30) members. For every additional thirty (30) members, a local will be entitled to one (1)
additional delegate. Members at Large shall be considered in the numbers of their last local membership.

Constitution and Bylaws Amendments:

Amendments to the HPAE Constitution and changes in the Bylaws may be proposed by any local in good standing or the State Executive Council of the HPAE, for action at the convention provided
that such amendments and changes have been submitted in writing to the State Executive Council no later than 60 days [August 8] prior to the opening of the convention.

The State Executive Council shall provide all locals with a copy of the proposed amendments no later than 30 days [September 7] prior to the opening of the convention. Amendments to the Constitution and Bylaws shall require a two-thirds (2/3) vote of delegates present at the convention.

Resolutions:

Resolutions to the convention may be introduced by members, locals, or the State Executive Council of the HPAE. The Resolutions shall contain the title and shall be submitted to the State Executive Council in typewritten form no later than sixty (60) days [August 6] prior to the opening of the convention.

The State Executive Council shall provide all locals with a copy of the proposed Resolutions no later than thirty (30) days [September 7] prior to the opening of the convention.

Constitution, Bylaws amendments, and Resolutions must be submitted to Convention@hpae.org.